There are essentially five different levels.
- Description of the end result desired - A broad description of the work to be performed.
- Milestones - Breakdown of the end result into broad completion points.
- Tasks - Breakdown of each milestone into general tasks defining intermediate deliverables.
- Checklists - Define what needs to be included with the completion of each general task.
- Documentation - Describe the requirements to complete each checklist item.
The most obvious benefit is to provide a framework for project completion. Your team won't be starting from scratch each time and will always have direction on what the organization standard is for finishing the project.
Perhaps less obvious is the benefit of innovation. By establishing this structure as a standard you have a framework that allows you to leave a note behind for yourself for the next time you come across a similar project. If the milestones, tasks, checklists, and documentation are all linked together and can be re-used there are distinct places to add information as you work through a particular project and discover something you may have missed in the initial process of outlining the procedure.
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